Purchase Sale

Welcome to the PurChase Sale Screen

The Purchase Sale feature in Mobiloan is designed to help businesses efficiently track and manage administrative expenses. It ensures accurate and organized record-keeping by allowing users to create Purchase Sale Transactions—distinct transactions that are reconciled at the end of each business day.

These transactions can involve User-Defined Transaction Items, which are set up in the Setup Menu > Transactions. This flexibility allows businesses to customize transaction categories to suit their specific expense tracking needs.

User-Defined Transaction Categories

Some common examples of user-defined transaction categories include:

• Office Supplies Purchases – Tracking expenses related to stationery, printers, and office essentials.

• Utility Payments – Recording expenses such as electricity, water, and internet bills.

• Vendor Payments – Managing payments made to suppliers or service providers.

• Miscellaneous Business Expenses – Capturing other operational costs that do not fit into predefined categories.

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Creating Purchase Sale Transactions

Step 1: Access the Purchase Sale Menu

Navigate to the Purchase Sale section within Mobiloan. The exact steps may vary depending on the application's layout.

Step 2: Enter Transaction Details

A transaction entry screen will appear, prompting you to provide key details:

• Transaction Date – Select the date when the transaction was created. This date remains editable until the transaction is reconciled.

• Area – Specify the relevant business area or department.

• Category – Choose the appropriate transaction category. Ensure custom categories are set up in advance by going to Setup > Transactions.

• Description – Provide a brief description of the purchase or sale.

• Amount – Enter the total transaction amount.

• Vatable Amount – Specify the portion of the transaction subject to VAT.

• Supporting Documents – Upload any relevant receipts, invoices, or other supporting files.

Step 3: Submit and Reconcile

Once all details are entered, submit the transaction. It will be marked as pending until it undergoes the day-end reconciliation process. During reconciliation, the system finalizes and records the transaction in your financial records.

By leveraging User-Defined Transaction Items, businesses can maintain a structured and comprehensive financial record, ensuring better visibility and control over expenses.